McMaster University

McMaster University

Recruitment Process For Full-time Faculty

To ensure the smooth processing of new academic appointments in a timely manner, the following is offered as a guide.

  • Recruitment
    Process
  • Preliminary
    Offer
  • Approval by
    the Governing Bodies
  • Academic
    Appointment

The Recruitment Process

The Department requiests approval to recruit to a specific position. Once approval is received, an advertisement is written, approved, and posted on Academic Postings.

Once applications have been received, the Department/School begins the selection process. The top candidates for the position are interviewed and the successful candidate receives a preliminary offer.

As part of the recruitment process, you will meet with Faculty Relations and be provided with a USB key containing links to policies and processes. The most up do date versions of there are found here: Orientation Package.

The Preliminary Offer

This is your negotiating tool. The offer will be presented to you by the Chair/Associate Dean of your academic Department/School, often in collaboration with the Department Manager/Administrator, with the approval of the Dean and Vice-President, Faculty of Health Sciences.The offer will include details of your academic appointment in the Faculty of Health Sciences, specifically: appointment type, start and end dates, rank, salary (including clinical ceiling if applicable), and benefits. A copy of the Mutually Agreed Responsibilities form (R4) will also be attached. The R4 outlines the agreed upon distribution of your time for the academic year and will be reviewed annually by you and your Department Chair (or Associate Dean). Information about this form can be found here.

All preliminary offers are subject to final approval of your academic appointment by the governing bodies of the Faculty and University.


Acceptance of the Preliminary Offer

Once you have accepted, signed, and returned your preliminary offer, the recruitment process has ended. Your appointment will now be put forward for approval by the governing bodies of the University.

If you wish to start making preparations for your arrival to McMaster please refer to the New/Current Faculty section of our website.

Please review the following information if it pertains to your recruitment category:

Approval by the Governing Bodies of the Faculty and University

Your Department Chair / Associate Dean of the School must present a formal recommendation of appointment for approval of the governing bodies, before a formal offer may be made by the President of McMaster University.  The governing bodies, depending on your appointment type, may include a review of the recommendation by the Faculty Appointments Committee, the Faculty Tenure and Promotion Committee, the Senate Committee on Appointments, Senate and Board of Governors.

The President’s Offer

Only the President of McMaster University may offer you an academic appointment on the recommendation of the governing bodies of the Faculty and University.  You must accept the President's letter by signing and returning a copy of the letter.

It is important to note that University protocol requires that any activity undertaken by a faculty member that affects your academic appointment (i.e. leave of absence, changes in your Mutually Agreed Responsibilities, resignations, etc.) must be discussed with your Department Chair/Associate Dean who will inform the relevant Faculty/University bodies.


Health Sciences Human Resources

Your Employment Sign-in

Once you have accepted your academic appointment as offered by the President of the University, Faculty Relations will inform Human Resources. A Human Resource Consultant will contact you to set up an employment sign-in interview at your convenience. At this meeting:

Employee salary/benefits will be explained and enrollment arranged (if applicable).


For further information please visit the FHS Human Resources website.

Health Sciences Human Resources

Your Employment Sign-in

Once you have accepted your academic appointment as offered by the President of the University, Faculty Relations will inform Human Resources.  A Human Resource Consultant will contact you to set up an employment sign-in interview at your convenience. At this meeting:

Employee salary / benefits will be explained and enrollment arranged (if applicable)


For further information please visit the FHS Human Resources website

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